Specification / RFP Analyzer
Upload a specification, bid package or RFP and get back the parts that concern storage and material handling: matching CSI sections, product scope, extractable quantities, bid dates and alternate language — each item citing the page it came from so you can verify it against your copy.
A 400-page project manual has about six pages you need
Whoever ends up reading a bid package for storage scope does it the same way every time: search for a few keywords, scroll, hope nothing important is in an addendum, and start a takeoff from memory. It is slow, it is easy to miss an alternate, and the bid date frequently comes from a colleague rather than the document.
The mechanical part of that job — finding where our scope actually appears, pulling the quantities that are stated in words, catching the substitution language, and locating the dates — is work a machine should do first, and it should show its evidence rather than assert conclusions.
That is exactly what this does. It reads the document’s text and reports what it literally found, with a page citation and a short excerpt for every item. Nothing is inferred, nothing is invented, and where it cannot read something — a scanned drawing set, an image-only PDF — it says so instead of returning a confident empty answer.
Who this is for
- Estimators and bid coordinators pricing a storage or building-products package
- General contractors checking which divisions belong to which supplier
- Facility and procurement teams issuing an RFP and sanity-checking their own scope
- Public-sector buyers working from a formal solicitation
What you need to hand
- The specification, project manual, bid package or RFP as a PDF, DOCX or text file
- Nothing else — the tool reads it and reports what is there
- Up to 40 MB per document
Don’t have all of it? Every field that can be left blank, can be — the tool tells you which missing number would change the answer most.
Upload your specification or bid package
The extracted sections, quantities, dates and alternate language appear on this page with page citations. Your details are only needed if you want the extract emailed, priced for your bid, or read properly by a person.
Prefer a full window? Open the specification analyzer in a new tab.
How it works
Upload the document
PDF, Word or plain text. The file is read in your browser, is treated as confidential, is never published, and is used only for your review and any quote you request.
Review what was found
Matching CSI sections, product scope areas, literal quantities, bid and completion dates, alternate language and project-party clues — each with the page it appeared on.
Check the citations
Every item shows a short excerpt and a page number so you can verify it in your own copy rather than trusting the extract.
Send it for pricing or a real read
Give us the bid date and we will price the sections that are ours — or have a person read the whole document, including anything the text layer missed.
What it finds, and what it deliberately does not claim
CSI sections are matched against the divisions where storage, shelving, lockers, partitions, platforms and modular structures normally live — 10 56 00 storage assemblies, 10 51 00 lockers, 13 34 00 fabricated engineered structures, and the others most relevant to our scope.
Quantities are literal text matches: a number immediately followed by a unit or one of our product nouns. They are a head start on a takeoff, not a takeoff. Drawings, schedules and addenda routinely change them, and the tool says so on every result.
Dates are only reported when a date appears close to a recognised label such as “bids due” or “substantial completion”. That is deliberately conservative — a date with no context is worse than no date.
Alternate and “or equal” language is flagged wherever it appears, because it is the difference between a single specified manufacturer and a biddable package, and it is the single most valuable thing in a spec for a supplier to read carefully.
If the PDF is a scan, the tool tells you. Image-only documents have no text layer; rather than return a misleadingly empty result, it says the text layer is effectively absent and recommends a human read.
What this tool does not do
This is a reading aid, not a bid, a takeoff, or a scope commitment. Only the document’s text layer is analysed.
- Scanned or image-only PDFs contain no readable text and will return little or nothing — those need a person.
- Quantities are literal matches and are not reconciled against drawings, schedules or addenda.
- The tool does not interpret contractual terms, bonding, insurance, liquidated damages or submittal requirements.
- Nothing here confirms that a product meets the specification — that is a submittal question, answered by a person.
- Your document is confidential, is not published anywhere, and is used only to prepare your review and quote.
Specification resources and related tools
Architect Specification Package
Assemble the specifications, literature and CAD resources for the systems you are specifying.
Product specifications library
Published specification pages for our storage systems.
Pallet rack specifications
Frame, beam and configuration data for rack sections of a spec.
Shelving specifications
Steel shelving specification data for division 10 56 00 sections.
Mezzanine specifications
Platform and mezzanine specification data for engineered structures.
Delivery Deadline Planner
Check whether the bid schedule and delivery date are actually compatible.
Common questions
Is my bid document confidential?
Will this give me a takeoff?
What if the PDF is a scan?
Which CSI divisions does it look for?
Can you price the scope it finds?
Does it read drawings?
Send us the scope and we will price it against your bid date
We will price the sections that belong to us, flag the alternates worth pursuing, and tell you what is missing before it costs you the bid.